The system is intended to streamline the tracking process, keeping tabs on notebooks as they change hands between lab personnel and enabling users to quickly locate a particular notebook. This level of information management can be invaluable, especially in situations where scientific data and research must be documented and preserved to benchmark development or secure a patent.

The system also addresses another issue of intellectual property development by offering enhancement of security operations. Companies can restrict notebook access by using the FileTrail system to implement a check-in/check-out procedure, or to assign a notebook to a particular scientist. The RFID technology can also issue alarms when a tagged notebook crosses an exit or doorway, helping administrators prevent removal.

“You don’t want your trade secrets going out the door,” says BookFactory’s Andrew Gilmore. “This joint solution gives you better control of your information.”